The AGM which is scheduled for September 25 is fast approaching. As we have done in previous years, we will provide some Pizzas for a light supper. To help with ordering sufficient pizzas could you please let me know by September 23 if you will be attending the AGM.
In line with our constitution, this email provides the required 42 days notice for members who may wish to nominate for one position on the Executive (Chair, Vice Chair, Treasurer or Secretary) or to be considered for an Ordinary Member position. (Which is really a ridiculous title as there is nothing ordinary about any of our members!) At the AGM, the members must decide by resolution the number of Ordinary Members to hold office for the next year. However, there have been 4 Ordinary Members this year on the Executive Committee, and I think this number will not change. If you would like to nominate for one of the positions, could you please complete the form and send it back to me on secretary@trackcare.com.au by August 28.
In accordance with our constitution:
- If there is no nomination for a position, the chairperson of the meeting may call for nominations from the members at the meeting.
- If only one member has nominated for a position, the chairperson of the meeting must declare the Member elected to the position.
- If more than one member has nominated for a position, the members at the meeting must vote in accordance with procedures that have been determined by the committee to decide who is to be elected to the position.
I have also included a Proxy Form if you would like the opportunity to pass your AGM voting right to another member. Again, could you please complete the Proxy Form and email it back to me. Alternatively, if it helps, either of these forms can be given to me at the next General Meeting on Wednesday 28 August.
Kind regards,
Nicky Chamberlain